Saturday 7th July 2018
Raffertys Resort Lake Macquarie, NSW

Refunds / Transfers / Cancellations


Entry cancellations can be made up to Saturday 23rd June 2018 (two weeks before the event date), by writing to [email protected], when a refund (less $20 administration fee) will be made. Refunds will not be given after this date.

If you would like to protect your entry fee and receive a refund within two weeks of the event date, in case you are not able to attend due to unexpected injury or other specified reasons, we recommend you purchase the ‘Registration Protection’ insurance option, for an additional fee, provided by ‘Booking Protect’, at the time of purchasing your event entry. For full details of the Booking Protect program can be found here. This insurance purchase option is NOT available after you register for the event, so please consider this at the time of purchase.

Entry Transfers (Online)

  • Participants can transfer their entry to another person up until Saturday 23rd June 2018 (two weeks before the event date).
  • This can be done by logging into your account, selecting your ‘MyEvents’ portal and transferring your registration via email to another athlete.
  • The new athlete must claim your registration via email before a refund will be processed and returned to your credit card minus a $20 admin fee. Please note that the new athlete claiming the transferred entry, will need to pay the current entry fee at the time of claiming.
  • Online entry transfers will be closed two weeks before the event to ensure an accurate list of runners. In the final week the full competitor list will be released on the event website. Please check to make sure your details are correct and your name appears in the correct age group category.

Entry Transfers (On the Day)

  • Last minute participant transfers can be done on race morning at registration.
  • Replacement runners are required to bring along an email and the registration details from the original runner stating that they are happy for the transfer to take place.
  • On arrival replacement runners should line up at the ‘Transfers’ desk at registration to complete the transfer.
  • On the day transfers will incur a $20 admin fee, cash preferred. Exchange of funds for race entry fees will be a private transaction between the two runners.
  • Replacement runners should allow extra time to complete registration on race morning.

Course Changes

  • Competitors registered for the 36km course can change to the 22km or 12km – at the same time runners in the 22km can drop down to the 12km course up until Saturday 23rd June 2018. Email your request for a course change to [email protected].
  • All online course/category changes will be closed from Saturday 23rd June 2018. No refunds will be made for course changes.
  • Competitors can upgrade to a longer course (unless sold out prior) – the difference in entry fee will be payable when you upgrade.
  • All course changes after Saturday 23rd June 2018 will need to be made at registration on Friday the 6th July from 5pm or on race morning.

Event Cancellation

If the event has to be cancelled due to weather conditions, natural disaster, acts of god, terrorism, war or any other reason so deemed by the organisers, all efforts will be made to reschedule the event at a later date. If the event is rescheduled and you are unable to make the new date, no refunds will be issued.

You will be notified of the cancellation by email and announcements will be made on the home page of this site. Please note the event will not be cancelled due to rain. Race organisers will review the track conditions if required in the last week leading up to the event and update everyone via the event website and Maximum Adventure Facebook page.